Covid-19 Safety Plan

Safety for our students, teachers and community is of the highest priority. Philly Art Center reopened June 15th for Summer Camp, last year, and has run consistently safe and successful programs, with vigilance to detailed safety protocol. Preregistration is required for all programs and space is limited.

Our experienced team works thoughtfully to support each artist with safety protocols through age-appropriate and fun approaches to normalize mask-wearing and new routines. In our 18th year, we stand committed to our families, staff and communities and cherish the important work we do through the arts.

Absences
If there is an absence from any scheduled program, please email info@phillyartcenter.com to update us on the reason for the absence. It is essential that we are able to partner with you on any illness or health matters.

Adult/Parent COVID-19 Agreement:

  • If someone in your household is diagnosed with COVID-19 or your child is exposed to COVID-19, you will keep your child home and notify us immediately to work on a return plan.
  • If someone in your household develops a new cough, fever over 100 degrees, shortness of breath or TWO of the following: sore throat, chills, muscle pain, diarrhea, headache, new loss of taste or smell, you will get that person tested, not attend PAC programming and notify us immediately so that we can work on a return plan.

Travel Out of State

Program Notables

  • Our mask requirement is in full effect for all program attendees and adults dropping off children.
  • Our team will work thoughtfully to support students with safety protocols through age-appropriate and fun approaches to normalizing PPE and new routines.
  • Art Materials: Students will have individual Art Kits assigned throughout their program to minimize touch points. Other basic materials will be set by studio like brushes, brayers, books and manipulatives which will all be appropriately cleaned daily/after use.

Registration + Enrollment

  • Preregistration, online is required.
  • Log into your Art Center account to ensure that your email, phone numbers and emergency contact information are all up to date and correct.
  • Confirmation will go out before your program with detailed information.
  • For all programs, adult/parent action is required:
    • For Kids: Digital return of Enrollment + Release forms due three days prior to program start date.
    • For In-Person Adults: Digital return of Release + COVID agreement forms are due three days prior to program start date.
    • You must complete a COVID-19 Screening Tool form each day, prior to attending program. The form is to attest that artists aren’t attending with a fever of 100 or higher and that there are no COVID-19 symptoms or possible exposures.
    • Socially distanced arrival and dismissal: Drop-Off and Pick-up will run throughout a 10-minute window before and after the program start and end times. Summer Camps have assigned drop-off and pick-up windows and further information will be emailed.

Required Forms

The following forms must be printed, completed, and returned to info@phillyartcenter.com THREE days before your program start date (One week prior to summer camps). They are kept on file and good for one year. The Screening Tool form must be completed, at home, before attending each time, and handed in before entry to your program.

ADULT Enrollment Forms
KIDS Enrollment Forms

Parents: Ready Your Artist

  • Adhering to outdoor drop-off and pick-up procedures, 6 ft distancing is essential, please abide by these guidelines
  • Send your child
    • Dressed for arty-mess, no aprons will be provided
    • With closed toed shoes
    • Wearing a mask that is comfortable and that they’ve practiced with
  • Pack a backpack for your child that includes the following (additional information for Summer Camps will follow separately)
    • An extra mask
    • A labeled water bottle
  • Food: snacks are needed for all Mini Masters classes, Afterschool programming and Camps. Lunch is needed for all camp programs
  • Before arriving each day, complete your child’s daily COVID-19 screening form and turn-it in during outdoor check-in, each day. Artists enrolled in After School Art with school pick-up will be re-screened by the PAC team.

Drop-Off + Pick-Up Procedures

  • Outdoor drop-off and pick-up is required
  • Parents and kids should wear masks
  • Outdoor check-in tables will be set up at studio entrances with 6ft markers. Please do not congregate
    • Administration will be stationed at assigned doors ready to receive/dismiss children only within the pick up window of 10 minutes before and after class start/end times.
  • Should a child not be well/have a fever, they cannot be admitted, see Screening Tool above and Symptoms form for information. Please email us to work together on a return plan
  • Squirt of hand sanitizer for all artists as they enter and leave the building

Promoting Social Distance

  • To maintain the lowest risk possible, students will be assigned to small studio cohorts, based on age and groups will be kept separate. Summer camp late care kids will be in pods of no more than 2 studios with 10-12 kids per group.
  • Seating charts track all seating arrangements throughout the pandemic.
  • Each studio will have a consistent lead teacher
  • Consistent group sizes/pods of 10-12 artists will be maintained, limiting enrollment. Adult classes are limited to 8 students per class.
  • Transitional times, where grouping/congregating could occur have all been considered with specific strategies set, including for building evacuation. All close contact points have been modified and are limited or eliminated
  • Students will be spaced out throughout the studio
  • Each studio will have an assigned bathroom for student and staff consistent use
    • Cherry Hill bathrooms will be limited to Art Center staff and children only and stalls and sinks will be labeled for consistent use by studio

Personal Protective Equipment

  • PPE Use
    • Masks are available for all staff
    • Students attend with their own masks comfortable and well-fitted, as well as, attend with a second mask in their back pack
  • Masks should be worn by all, at all times, except during set and limited times for snack/lunch and at anytime that it feels restrictive to breathing
  • We will support your children in wearing masks and have developed age appropriate strategies for positive reinforcement. Please also discuss mask wearing with your children. Children who cannot consistently wear a mask can be dismissed from the program
  • Staff must wear gloves during routine cleanings and when emptying trash. Staff can opt to wear gloves as often as they wish and a supply will be kept on site.
  • No food will be served to children, all food must be sent in from home
  • PPE Cleaning + Removal
    • Parents/Staff must wash masks nightly, with soap and water and allow to dry
    • Wash hands for 20 seconds with soap and water after cleaning PPE and/or after taking off PPE

Sanitizing Supplies + Use

  • Studio sinks will be stocked with GoJo soap for hand cleaning as well as regular pump soap for use on art tools like paint brushes and rollers
  • Hard surfaces will be cleaned with EPA approved solutions and wipes
  • Cleaning supply kits will be stocked and stored in each studio and prep areas with supplies out of reach of children and any instructions adhered to on the labels
  • Hand sanitizer stations are supplied throughout the facilities
  • Tissues will be supplied throughout the facilities

Cleaning + Sanitizing Facility Routines

  • Enhanced cleaning is a priority. Studios will be thoroughly cleaned between groups of students with attention to frequent touch points.
  • High-touch points include bathrooms, door handles/door jams, sink faucets, counter edges, light switches, railings, kitchenette surfaces/appliance handles and door buzzer/intercoms, chair backs
  • Administrative work stations are assigned and/or are wiped down frequently by users
  • Art Tools designated to each studio will be collected in bins for cleaning with soap and warm water including items like paint brushes, brayers, water cups or manipulatives

Staff + Artist Hygiene

  • Bathrooms will be assigned 1 per studio and hand sanitize when going in and coming out
  • Avoid touching face as much as possible
  • Frequent and routine hand washing (singing Happy B-Day twice) is easy with sinks in all studios plus additional hand sanitizer stations throughout facilities
    • Arrival/departure facility (Hand Sanitizer)
    • Before and after snack/lunch
    • Before and after applying first aid
    • After blowing your nose, coughing, or sneezing

Staff

  • Extensive staff training includes CPR, first aid, blood born pathogens and new training includes PPE, hand-washing and COVID-19 symptoms
  • Directors and Managers are appropriately trained
  • Staff survey participants health, while in attendance
  • Staff are vaccinated
  • Sick time, up to 80 hours per year, over and before any accrued hours for the following will be provided: 1. If a health care provider advises self-quarantine related to COVID-19, 2. Is called to quarantine by federal, state or local entity, 3. Is experiencing COVID-19 symptoms and is seeking medical diagnosis, 4. Is caring for an individual for any of the above reasons, 5. Is caring for child whose care is closed and is unable to work

Facility

  • Access to studios will be limited to enrolled children and staff. Very limited access will be available to delivery/mail persons and custodial and maintenance staff – all will wear masks
  • All water fountains will be closed for use. Water bottles can be refilled in studio
  • Use door intercoms to communicate with folks outside
  • Ventilation
    • Doors and windows open wherever safe and possible
    • HVAC filter changed weekly and set to “ON” to continually circulate air
  • Post required COVID-19 notices throughout
  • Queen Village space re-purposing
    • Add a prep space on the 2nd floor to the kitchenette
    • Lounge not used for groups of children to support strict no group mixing
  • Fairmount space re-purposing
    •  Administration station in front foyer to separate from prep
    • Table and umbrella outback for meetings and lunch breaks

COVID-19 Signs + Symptoms

  • Persons that have a fever of 100°or above or other signs of COVID-19 illness will not be admitted
  • Families and students must remain alert for signs of illness and stay home when they are sick
  • All students are required to fill out the COVID-19 Screening tool upon arrival
  • Any one Symptom related to COVID-19 that will prevent admittance include:
    • Fever
    • Cough
    • Shortness of breath or difficulty breathing
  • Any two of the below symptoms will prevent admittance include:
    • Chills
    • Fatigue
    • Muscle or body aches
    • Headache
    • Diarrhea
    • New loss of taste or smell
      Sore throat
    • Other Symptoms: Nausea/vomiting, Diarrhea, Congestion/runny nose
  • Symptoms form will be filled out should any staff or student develop symptoms during program.


Covid-19 Outbreak Plan

COVID-19 Reporting Point of Contact: Info@phillyartcenter.com

Isolate and Dismiss Those Who are Sick

  • Symptoms form will be used should staff or student feel ill during program
  • Isolate and remove any student/staff if symptoms are related to COVID-19 and wear proper PPE while social distancing
  • Staff/students may not return to programs until they have met CDC’s criteria to discontinue home isolation
  • Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting with appropriate PPE supplied
  • Families and students must notify PAC of exposure to someone with symptoms or a confirmed or suspected case
  • Methods to assist in contact tracing including records of groups/cohorts, assigned staff and daily attendance will be kept

Notify Health Officials

  • If PAC becomes aware that an individual tests positive for COVID-19, we will immediately notify the Department of Health, local health officials, staff and families of a confirmed case while maintaining confidentiality with the Americans With Disabilities Act
  • We will follow all guidance outlined at that time and set a return plan with families. Those who have had close contact with a person diagnosed with COVID-19 will stay home, self-monitor symptoms, and follow CDC guidance if symptoms develop.
  • Areas exposed will be closed and appropriately disinfected including full disinfection throughout facility, after waiting 24 hours, with comprehensive cleaning measures

Return-to-Program

We will consult with the local Health Department. Generally, people with COVID-19 who have stayed home (are home isolated) can stop home isolation under the following conditions:

  • If they will not have a test to determine if they are still contagious, they can leave home after these three things have happened:
    • They have had no fever for at least 72 hours (that is three full days of no fever without the use medicine that reduces fevers)
       AND
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
       AND
    • at least 7 days have passed since their symptoms first appeared
  • If they will be tested to determine if they are still contagious, they can leave home after these three things have happened:
    • They no longer have a fever (without the use medicine that reduces fevers)
       AND
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
       AND
    • They received a negative test after 7 days from first symptom or 10 days with no test, after first symptom. Their doctor will follow CDC guidelines

Resources:

https://www.phila.gov/media/20200630112537/Guidelines-for-Elementary-Schools.pdf

https://www.phila.gov/media/20200529115018/Guidelines-for-Summer-Camp.pdf

https://www.nj.gov/health/ceohs/sanitation-safety/youthcamps.shtml

https://www.governor.pa.gov/wp-content/uploads/2020/05/20200522-Department-of-Health-2020-Summer-Program-FAQ.pdf

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/summer-camps.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/guidance-for-childcare.html

https://www.osha.gov/SLTC/covid-19/controlprevention.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/Childcare-Decision-Tree.pdf