Covid-19 Safety Plan

Philly Art Center reopened June 15th for Summer Camp and has run safe and successful programs, since that time, with vigilance to the following protocol. Preregistered for all programs is required and space is limited.

Our experienced team works thoughtfully to support each artist with safety protocols through age-appropriate and fun approaches to normalize mask-wearing and new routines. In our 17th year, we stand committed to our families, staff and communities and cherish the important work we do through the arts. Kids alight with wonder and curiosity for the creative process bounce out of our studios, with joy for the arts and connections to their community.

Absences
If your child is absent on any enrolled day, please email office@phillyartcenter.com to update us on the reason for the absence. It is essential that we are able to partner with you on any illness or health matters

Travel Out of State

Program Notables

  • Our team will work thoughtfully to support children with safety protocols through age-appropriate and fun approaches to normalizing PPE and new routines
  • Art Materials: Children will have individual Art Kits assigned to them throughout their class to minimize touch points. Other basic materials will be set by studio like brushes, brayers, books and manipulatives which will all be appropriately cleaned daily/after use

Registration + Enrollment

  • Preregistration, online is required
  • Log into your Art Center account to ensure that your email, phone numbers and emergency contact information are all up to date and correct
  • For ASA enrollment, an email confirmation will go out before your program with detailed information
  • For all programs, parent action is needed:
    • Digital return of Enrollment + Release Forms due Thursday 10am prior to program start date
    • COVID-19 Screening Tool form needs completing daily, prior to drop-off. The form is to attest that artists aren’t attending with a fever of 100 or higher and that there are no COVID-19 symptoms.
    • Drop-Off and Pick-up will run throughout a 15-minute window before and after the program start and end times to socially distance. Please try to pick a time frame and attend regularly, either on the earlier side or the later side of program times to aid in a speedy and safe process.

Ready Your Artist

  • Adhering to outdoor drop-off and pick-up procedures, 6 ft distancing and staggered timing is essential, please abide by these guidelines
  • Send your child
    • Dressed for arty-mess, no aprons will be provided
    • With closed toed shoes
    • Wearing a mask that is comfortable and that they’ve practiced with
  • Pack a backpack for your child that includes:
    • An extra mask
    • An extra mask
  • Snacks are needed for all programs. Cherry Hill-Morning ASA should bring lunch as well. Weekday Mini Masters students should also pack snack and lunch. Please make it so that children can open all snack packaging independently.
  • Before arriving each day, complete your child’s daily COVID-19 screening form and turn-it in during outdoor check-in, each day

Drop-Off + Pick-Up Procedures

  • Outdoor drop-off and pick-up is required
  • Parents and kids should wear masks
  • Outdoor check-in tables will be set up at studio entrances (with an additional station at the back door of Queen Village at Kenilworth Street) with 6ft markers drawn on sidewalks. Please do not congregate
    • Administration will be stationed at assigned doors ready to receive/dismiss children only within the pick up window of 10 minutes before and after class start/end times. Please try to pick a time frame and attend regularly, either on the earlier side or the later side of program times to aid in a speedy and safe process.
  • Should a child not be well/have a fever, they cannot be admitted, see Screening Tool above and Symptoms form for information. Please email us to work together on a return plan
  • Squirt of hand sanitizer for all artists as they enter and leave the building
  • At pick-up Parent should line up at the 6 feet markers by your check in door and wait for us to walkie to your child’s studio to send them out. Parents please wear masks

Promoting Social Distance

  • To maintain the lowest risk possible, children will be assigned to small studio cohorts, based on age and groups will be kept separate.
  • Each studio will have a consistent lead teacher
  • Consistent group sizes of 10-12 artists will be maintained, limiting enrollment, with 10 artists per studio in Cherry Hill
  • Transitional times, where grouping/congregating could occur have all been considered with specific strategies set, including for building evacuation. All close contact points have been modified and are limited or eliminated
  • Children will be spaced throughout the studio
  • Each studio will have an assigned bathroom for children and staff consistent use
    • Cherry Hill bathrooms will be limited to Art Center staff and children only and stalls and sinks will be labeled for consistent use by studio

Personal Protective Equipment

  • PPE Use
    • Masks will be provided for all staff
    • Children attend with their own masks comfortable and familiar to them, as well as, attend with a 2nd mask kept in their back pack for the week
  • Masks should be worn by all, at all times, except meal times and at anytime that it feels restrictive to breathing, ie. during high heat while outside. We will support your children in wearing masks and have developed age appropriate strategies for positive reinforcement. Please also discuss mask wearing with your children. Children who cannot consistently wear a mask can be dismissed from the program.
  • Staff must wear gloves during routine cleanings and when emptying trash. Staff can opt to wear gloves as often as they wish and a supply will be kept on site.
  • No food will be served
  • PPE Cleaning + Removal
    • Parents/Staff must wash masks nightly, with soap and water and allow to dry
    • Proper glove removal
    • Wash hands for 20 seconds with soap and water after cleaning PPE and/or after taking off PPE

Sanitizing Supplies + Use

  • Studio sinks will be stocked with GoJo soap for hand cleaning as well as regular pump soap for use on art tools like paint brushes and rollers
  • Hard surfaces will be cleaned with EPA approved solutions and wipes
  • Cleaning supply kits will be stocked and stored in each studio and prep areas with supplies out of reach of children and any instructions adhered to on the labels
  • Hand sanitizer stations will be established throughout the facilities
  • Tissues will be supplied throughout

Cleaning + Sanitizing Facility Routines

  • Enhanced cleaning is a priority. Studios will be thoroughly cleaned between groups of children with attention to frequent touch points.
  • High-touch points include bathrooms, door handles/door jams, sink faucets, counter edges, light switches, railings, kitchenette surfaces/appliance handles and door buzzer/intercoms, chair backs
  • Administrative work stations are assigned, not shared, and are wiped down frequently by users
  • Art Tools designated to each studio will be collected in bins for cleaning with soap and warm water including items like paint brushes, brayers, water cups or manipulatives
  • Deep cleanings will be performed before reopening per CDC guidelines, should there be a positive case

Staff + Artist Hygiene

  • Bathrooms will be assigned 1 per studio and hand sanitize when going in and coming out
  • Avoid touching face as much as possible
  • Frequent and routine hand washing (singing Happy B-Day twice) is easy with sinks in all studios plus additional hand sanitizer stations throughout facilities
    • Arrival/departure facility (Hand Sanitizer)
    • Before and after snack/lunch
    • Before and after applying first aid
    • After blowing your nose, coughing, or sneezing

Staff

  • Extensive staff training includes CPR, first aid, blood born pathogens and new training includes PPE, hand-washing and COVID-19 symptoms
  • Directors and Managers will be appropriately trained
  • Staff will survey campers health daily
  • Staff will work diligently to maintain 6 ft physical distancing. Work stations for Administration will be set up accordingly
  • Daily COVID-19 screenings upon arrival to facilities
  • Staff flexibility planning allows for extra precaution to keep team members home as may be necessitated
  • In an abundance of caution, any staff not feeling well will communicate with the Director and go/stay home
  • Sick time, up to 80 hours, over and before any accrued hours for the following will be provided: 1. If a health care provider advises self-quarantine related to COVID-19, 2. Is called to quarantine by federal, state or local entity, 3. Is experiencing COVID-19 symptoms and is seeking medical diagnosis, 4. Is caring for an individual for any of the above reasons, 5. Is caring for child whose care is closed and is unable to work

Facility

  • Access to studios will be limited to enrolled children and staff. Very limited access will be available to delivery/mail persons and custodial and maintenance staff – all will wear masks
  • All water fountains will be closed for use. Water bottles can be refilled in studio
  • Use door intercoms to communicate with folks outside
  • Ventilation
    • Doors and windows open wherever safe and possible
    • HVAC filter changed weekly and set to “ON” to continually circulate air
  • Post required COVID-19 notices throughout
  • Queen Village space re-purposing
    • Add a prep space on the 2nd floor to the kitchenette
    • Lounge not used for groups of children to support strict no group mixing
  • Fairmount space re-purposing
    •  Administration station in front foyer to separate from prep
    • Table and umbrella outback for meetings and lunch breaks

COVID-19 Signs + Symptoms

  • Persons that have a fever of 100°or above or other signs of COVID-19 illness will not be admitted
  • Families + Staff must remain alert for signs of illness and stay home when they are sick
  • All children and staff are required to fill out the COVID-19 Screening tool upon arrival.
  • Any one Symptom related to COVID-19 that will prevent camp admittance include:
    • Fever
    • Cough
    • Shortness of breath or difficulty breathing
  • Any two of the below symptoms will prevent admittance include:
    • Chills
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
      Sore throat
    • Other Symptoms: Nausea/vomiting, Diarrhea, Congestion/runny nose
  • Symptoms form will be filled out should any staff or camper develop symptoms during program. See Outbreak Plan below

BE ALERT TO THE PARENT AGREEMENT SIGNED TO ATTEND:

  • If someone in your household is diagnosed with COVID-19 or your child is exposed to COVID-19, you will keep your child home for 14 days and notify us immediately.
  • If someone in your household develops new cough, shortness of breath or TWO of the following: sore throat, chills, muscle pain, headache, new loss of taste or smell, I will get that person tested for COVID-19 and notify us immediately. If that person tests positive, I will keep my child home for 14 days. ADDITIONALLY, any Adult who develops above symptoms should not come for drop off or pick-up until a negative test result is achieved.


Covid-19 Outbreak Plan

COVID-19 Reporting Point of Contact: Info@phillyartcenter.com

Isolate and Dismiss Those Who are Sick

  • Symptoms form will be used should staff or children feel ill during program
  • Isolate and remove any child/staff if symptoms are related to COVID-19 and wear proper PPE while social distancing
  • Staff/Children may not return to programs until they have met CDC’s criteria to discontinue home isolation
  • Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting with appropriate PPE supplied
  • Families must notify PAC of exposure to someone with symptoms or a confirmed or suspected case
  • Methods to assist in contact tracing including records of groups/cohorts, assigned staff and daily attendance will be kept

Notify Health Officials

  • If PAC becomes aware that an individual tests positive for COVID-19, we will immediately notify the Department of Health, local health officials, staff and families of a confirmed case while maintaining confidentiality with the Americans With Disabilities Act
  • We will follow all guidance outlined at that time including any necessary closure. Those who have had close contact with a person diagnosed with COVID-19 to stay home, self-monitor symptoms, and follow CDC guidance if symptoms develop. Staff and children are discouraged from attending another facility if PAC is closed
  • Areas exposed will be closed and appropriately disinfected including full disinfection throughout facility, after waiting 24 hours, with comprehensive cleaning measures

Return-to-Program

People with COVID-19 who have stayed home (are home isolated) can stop home isolation under the following conditions:

  • If they will not have a test to determine if they are still contagious, they can leave home after these three things have happened:
    • They have had no fever for at least 72 hours (that is three full days of no fever without the use medicine that reduces fevers)
       AND
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
       AND
    • at least 7 days have passed since their symptoms first appeared
  • If they will be tested to determine if they are still contagious, they can leave home after these three things have happened:
    • They no longer have a fever (without the use medicine that reduces fevers)
       AND
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
       AND
    • They received two negative tests in a row, 24 hours apart. Their doctor will follow CDC guidelines

Resources:

https://www.phila.gov/media/20200529115018/Guidelines-for-Summer-Camp.pdf

https://www.nj.gov/health/ceohs/sanitation-safety/youthcamps.shtml

https://www.governor.pa.gov/wp-content/uploads/2020/05/20200522-Department-of-Health-2020-Summer-Program-FAQ.pdf

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/summer-camps.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/guidance-for-childcare.html

https://www.osha.gov/SLTC/covid-19/controlprevention.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/Childcare-Decision-Tree.pdf