Covid-19 Safety Plan

Philly Art Center reopens for Summer Camp at all locations under orders of Governor Wolf and Murphy to allow day camp operation under the below referenced guidance. Philly Art Center reopens June 15th for Summer Camp at its Philadelphia locations and July 6th for Summer Camp in Cherry Hill. Extra Care is expected to be phased in starting June 29th in the City and July 13th in Cherry Hill. Extensive planning, based on CDC, state and City guidance specific to our programming, will meet or exceed all guidelines.

Campers must be preregistered two weeks prior to camp. Limited space remains and online registration is current, reflective of space available. Please join wait lists for any closed weeks, changes are being made. Families will receive detailed camp information 9 days prior prior to camp including digital forms that must be returned before camp begins.

This operations guide is written based on all guidelines for the yellow/opening phase. Directors will stay abreast of regulatory changes and latest guidance in both Pennsylvania and New Jersey. When restrictions change, guidelines will be reviewed and safety protocol procedures changed accordingly.

While some things will look different in our 17th summer, the essence of our creative mission will remain. Our team will work thoughtfully to support campers with safety protocols through age-appropriate and fun approaches to normalize mask-wearing and new routines. We stand committed to our families, staff and communities and cherish the important work we do through the arts. Kids alight with wonder and curiosity for the creative process will bounce out of our studios, this summer, with joy for the arts and connections to their community.

Program Notables

  • Our team will work thoughtfully to support campers with safety protocols through age-appropriate and fun approaches to normalizing PPE and new routines
  • Special events and visiting artists have been replaced this summer with fun outings and activities outside of the creative curriculum consistent with weekly themes to integrate learning while maintain safety protocols
  • City kids will venture outside often! Scheduled playtime includes daily park trips after lunch and at Late Care, for those signed up. We will utilize local playgrounds, hand sanitizing before and after while also encouraging distancing with no group mixing.
  • New Jersey campers will enjoy our surrounding fields after lunch for non-contact playtime as well as the gymnasium. The main camp day program is indoors in our art studios. Scheduled rotation of groups will ensure no group mixing during playtime whether inside or outside
  • Art Materials: Campers will have individual Art Kits assigned to them for the week to minimize touch points. Other basic materials will be set by studio like brushes, brayers, books and manipulatives which will all be appropriately cleaned daily/after use

Camp Registration + Enrollment

  • Preregistration, online is required two weeks prior to the camp start date
  • Extra Care must be booked two weeks in advance, online
  • Log into your Art Center account to ensure that your email, phone numbers and emergency contact information are all up to date and correct
  • An email confirmation will go out 9 days before camp with very detailed information requiring parent attention and action
    • Digital return of Enrollment + Release Forms due Thursday 10am prior to camp start date
    • COVID-19 Screening form needs printing (5) and completing daily, each morning. The form is to attest that campers aren’t attending with a fever of 100.4 or higher and that there are no COVID-19 symptoms. New Jersey staff will screen on-site as well as collecting screening forms.
    • You will receive a second email ahead of camp assigning your child to a studio and you to a specific door and time for staggered, distanced, outdoor drop-off and pick-up. Wherever possible, keep the drop-off/pick-up parent consistent.

Ready Your Camper

  • Adhering to outdoor drop-off and pick-up procedures, 6 ft distancing and staggered timing is essential, please abide by these guidelines
  • Send your camper
    • Dressed for arty-mess, no aprons will be provided
    • With closed toed shoes, good for outdoor play
    • Wearing a mask that is comfortable and that they’ve practiced with
  • Pack a backpack for your camper that includes:
    • An extra mask
    • A raincoat if rain is in the forecast, only high heat and storms will keep us in
    • Sunblock for self-application
    • A non-refrigerated lunch box and water bottle, both clearly labeled
    • Include a clearly labeled snack, no goldfish will be served. If your camper is also in later care, include a second labeled snack.
  • To maintain communication and foster partnership with parents, three new initiatives will be in place
    • Teachers will send home weekly “Connecting” notes in children’s lunchboxes at least once a week.
    • We’ll reach out via phone more often. Parent questions/check-ins can be emailed to
    • Camp curriculum “Snapshots” will go home at the end of each week with camper art bags
  • Before arriving to camp, complete your child’s daily COVID-19 screening form and turn-it in during outdoor check-in, each day, New Jersey Campers will also be screened upon arrival

Drop-Off + Pick-Up Procedures

  • Outdoor drop-off and pick-up is required
  • Parents and kids should wear masks
  • Outdoor check-in tables will be set up at studio entrances (with an additional station at the back door of Queen Village at Kenilworth Street) with 6ft markers drawn on sidewalks. Please do not congregate
  • Parents will be assigned specific time frames/entrances for all drop-off and pick-ups. Time frames/entrances will be assigned based on your child’s studio grouping
    • Administration will be stationed at assigned doors ready to receive/dismiss children only at listed times
    • Timing will be assigned for either 8:45-9:00AM OR 9:00-9:15AM and 2:45-3:00PM OR 3:00-3:15PM
    • Late Care pick-up is at 5:00-5:05PM OR 5:20-5:30PM
    • Half-Day Campers pick up at front entrance at 12:00-12:05PM
  • Should a child not be well/have a fever, they cannot be admitted to camp, seeing Screenings above and Symptoms form for information on return to Camp
  • Bucket Hat Shields will be provided for City campers through June. We’ll distribute them Mondays at drop-off, while masks are required bucket hats add an extra level of safety
  • Squirt of hand sanitizer for all campers as they enter and leave the building
  • At pick-up Parent should line up at the 6 feet markers by your check in door and wait for us to walkie to your child’s studio to send them out. Parents please wear masks

Promoting Social Distance

  • To maintain the lowest risk possible, campers will be assigned to small studio cohorts, based on age and groups will be kept separate. Extra Care will be consistent with the same grouping
  • Each studio will have a consistent lead teacher and assistant teacher that will come in midday to support lead teachers and campers, perform extra cleaning routines and other enhanced needs
  • Consistent group sizes of 10-12 campers will be maintained, limiting camp enrollment, with 10 campers per studio in Cherry Hill
  • Transitional times and outings, where grouping/congregating could occur have all been considered with specific strategies set, including for building evacuation. All close contact points have been modified and are limited or eliminated
  • Campers will be spaced throughout the studio and have a designated chair
  • Each studio will have an assigned bathroom for camper and staff consistent use
    • Cherry Hill bathrooms will be limited to Art Center staff and campers only and stalls and sinks will be labeled for consistent use by studio

Personal Protective Equipment

  • PPE Use
    • Cloth masks will be provided for all staff
    • Campers attend with their own masks comfortable and familiar to them, as well as, attend with a 2nd mask kept in their back pack for the week
    • Bucket Hat Shields will be provided for City campers through June.
  • Masks should be worn by all, at all times, except meal times and at anytime that it feels restrictive to breathing, ie. during high heat while outside. We will support your children in wearing masks and have developed age appropriate strategies for positive reinforcement. Please also discuss mask wearing with your children. Children who cannot consistently wear a mask can be dismissed from the program
  • Staff must wear gloves when screening campers, discarding face shields, during routine cleanings, when signing for deliveries and when emptying trash. Staff can opt to wear gloves as often as they wish and a supply will be kept on site.
  • No food will be served, but should any camper need help with food by staff, gloves will be worn
  • PPE Cleaning + Removal
    • Parents/Staff must wash masks nightly, with soap and water and allow to dry
    • Hats will be laundered and NEW face shields affixed each week
    • proper glove removal
    • Wash hands for 20 seconds with soap and water after cleaning PPE and/or after taking off PPE

Sanitizing Supplies + Use

  • Studio sinks will be stocked with GoJo soap for hand cleaning as well as regular pump soap for use on art tools like paint brushes and rollers
  • Hard surfaces will be cleaned with EPA approved solutions and wipes
  • Cleaning supply kits will be stocked and stored in each studio and prep areas with supplies out of reach of children and any instructions adhered to on the labels
  • Teachers and Admin will carry a personal hand sanitizer pump in apron pockets and hand sanitizer will also be stocked in To-Go bags for park trips
  • Hand sanitizer stations will be established throughout the facilities
  • Tissues will be supplied throughout

Cleaning + Sanitizing Facility Routines

  • Deep cleanings took place before studio reopening
  • Common + Prep Spaces, Studios, bathrooms and outdoor check-in tables will be thoroughly cleaned twice daily after lunch (12:45-2:00PM) and end of day (5:30-6:15PM), adhering to all safety measures, see below
  • Midday cleaning will focus on high-touch points including bathrooms, door handles/door jams, faucets, counter edges, light switches, keyboards, railings, kitchenette surfaces/appliance handles and door buzzer/intercoms
  • End of day cleaning will thoroughly include the above plus all common area, studios and floors
  • Administrative work stations are assigned, not shared, and should be wiped down frequently by users
  • Art Tools designated to each studio will be collected in bins for cleaning with soap and warm water including items like paint brushes, brayers, water cups or manipulatives
  • Deep cleanings will be performed before reopening per CDC guidelines, should there be a positive case

Staff + Camper Hygiene

  • Bathrooms will be assigned 1 per studio, we’ll average 3-5 minutes between bathroom use and hand sanitize when going in and coming out
  • Avoid touching face as much as possible
  • Frequent and routine hand washing (singing Happy B-Day twice) is easy with sinks in all studios plus additional hand sensitization stations throughout facilities
    • Arrival/departure facility (Hand Sanitizer)
    • Before and after snack and lunch
    • Before and after applying first aid
    • After blowing your nose, coughing, or sneezing
    • Upon return from all outings and park trips
    • Before and after using playground equipment


  • Extensive staff training includes CPR, first aid, blood born pathogens and new training includes PPE, hand-washing and COVID-19 symptoms
  • Directors and Managers will be appropriately trained and the New Jersey Health Director will have access to the following tools Infection Prevention Audit Tool, Contact Tracing Awareness Training, Infection Control Resources Document
  • Staff will survey campers health daily
  • Outside of their studio cohort, staff should work diligently to maintain 6 ft physical distancing. Work stations for Administration will be set up accordingly
  • Daily COVID-19 screenings upon arrival to facilities
  • Assistant teachers will provide thirty-minute lunch breaks for lead teachers, avoid congregating. Outdoor check-in tables with umbrellas are available as well as prep spaces
  • Assistant teachers will work midday to close in support of lead teachers, cleaning protocol and next day prep and will aid in schedule flexibility as needed. Assistant staff should plan for flexibility in case called in earlier to sub on short notice
  • In an abundance of caution, any staff not feeling well should communicate with the Director and go/stay home
  • Sick time, up to 80 hours, over and before any accrued hours for the following will be provided: 1. If a health care provider advises self-quarantine related to COVID-19, 2. Is called to quarantine by federal, state or local entity, 3. Is experiencing COVID-19 symptoms and is seeking medical diagnosis, 4. Is caring for an individual for any of the above reasons, 5. Is caring for child whose care is closed and is unable to work


  • Access to studios will be limited to enrolled campers and staff. Very limited access will be available to delivery/mail persons and custodial and maintenance staff – all will wear masks
  • All water fountains will be closed for use. Water bottles can be refilled in studio
  • No other programs will be operating in our studios throughout summer camp with no large gatherings
  • Use door intercoms to communicate with folks outside
  • Ventilation
    • Doors and windows open wherever safe and possible
    • HVAC filter changed weekly and set to “ON” to continually circulate air
  • Post required COVID-19 notices throughout
  • Queen Village space re-purposing
    • Add a prep space on the 2nd floor to the kitchenette
    • Lounge not used for groups of campers to support strict no group mixing
  • Fairmount space re-purposing
    •  Administration station in front foyer to separate from prep
    • Table and umbrella outback for meetings and lunch breaks

COVID-19 Signs + Symptoms

  • Persons that have a fever of 100.4°or above or other signs of COVID-19 illness will not be admitted to the camp
  • Families + Staff must remain alert for signs of illness and stay home when they are sick.
  • All campers and staff are required to fill out the COVID-19 Screening tool upon arrival. Cherry Hill campers will be additionally screened at check-in
  • Symptoms related to COVID-19 that will prevent camp admittance include
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Other Symptoms: Nausea/vomiting, Diarrhea, Congestion/runny nose
  • Symptoms form will be filled out should any staff or camper develop symptoms during the camp day. See Outbreak Plan below


  • If someone in your household is diagnosed with COVID-19 or your child is exposed to COVID-19, you will keep your child home for 14 days and notify us immediately.
  • If someone in your household develops new cough, shortness of breath or TWO of the following: sore throat, chills, muscle pain, headache, new loss of taste or smell, I will get that person tested for COVID-19 and notify us immedietly. If that person tests positive, I will keep my child home for 14 days. ADDITIONALLY, any Adult who develops above symptoms should not come for drop off or pick-up until a negative test result is achieved.

Covid-19 Outbreak Plan

COVID-19 Reporting Point of Contact: Ruby Payette
Cherry Hill Health Director: Teal Davis

Isolate and Dismiss Those Who are Sick

  • Symptoms form will be used should staff or campers feel ill during the day
  • Isolate and remove any campers/staff if symptoms are related to COVID-19 and wear proper PPE while social distancing
  • Staff/Campers may not return to camp until they have met CDC’s criteria to discontinue home isolation
  • Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting with appropriate PPE supplied
  • Camp families must notify Camp of exposure to someone with symptoms or a confirmed or suspected case
  • Methods to assist in contact tracing including records of groups/cohorts, assigned staff and daily attendance will be kept

Notify Health Officials

  • If camp becomes aware that an individual tests positive for COVID-19, we will immediately notify the Department of Health-Youth Camp Project, local health officials, staff and families of a confirmed case while maintaining confidentiality with the Americans With Disabilities Act
  • We will follow all guidance outlined at that time including any necessary closure. Those who have had close contact with a person diagnosed with COVID-19 to stay home, self-monitor symptoms, and follow CDC guidance if symptoms develop. Staff and children are discouraged from attending another facility if camp is closed
  • Areas exposed will be closed and appropriately disinfected including possible full disinfection throughout facility, after waiting 24 hours, with comprehensive cleaning measures


People with COVID-19 who have stayed home (are home isolated) can stop home isolation under the following conditions:

  • If they will not have a test to determine if they are still contagious, they can leave home after these three things have happened:
    • They have had no fever for at least 72 hours (that is three full days of no fever without the use medicine that reduces fevers)
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
    • at least 7 days have passed since their symptoms first appeared
  • If they will be tested to determine if they are still contagious, they can leave home after these three things have happened:
    • They no longer have a fever (without the use medicine that reduces fevers)
    • other symptoms have improved (for example, when their cough or shortness of breath have improved)
    • They received two negative tests in a row, 24 hours apart. Their doctor will follow CDC guidelines